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Navigating HIPAA Compliance is tough. Figuring out how to make your email HIPAA-compliant can be even tougher. Fortunately, you’ve come to the right place!
MedMailUSA.com was purpose-built from the ground up with a single mission: to make HIPAA-compliant email easy and accessible for solo practioners and small businesses without IT support or a dedicated tech department. If you can use basic email, you can use MedMailUSA.com
What Sets Us Apart? MedMailUSA.com isn’t just another email host, we’re your all-in-one solution for business-class email, and encrypted email delivery. Unlike most providers, who require you to piece together HIPAA compliance across multiple services (often at a high cost), we simplify everything. With MedMailUSA.com, everything you need is under one roof, secure, compliant, and cost-effective.
We take support seriously. From onboarding to ongoing help, our EnGuard Southern California-based team delivers personalized, premium customer service: no offshore call centers or scripted replies. Just real people who know your name and genuinely care.
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Who Should Use HIPAA-Compliant Email?
HIPAA-compliant email is not optional, it’s a legal requirement for all covered entities and their business associates. Any individual, organization, or agency that qualifies as a covered entity under HIPAA must ensure compliance when handling protected health information (PHI).
If a covered entity uses a third-party email provider (a business associate), HIPAA requires a signed Business Associate Agreement (BAA). This agreement must clearly outline the services provided and ensure the business associate follows HIPAA rules to protect the privacy and security of PHI.
Covered entities include, but are not limited to:
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Physicians and clinics
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Psychologists and therapists
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Dentists and chiropractors
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Nursing homes and pharmacies
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Health insurance providers
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Medical billing, coding, and health care clearinghouses
This list is not exhaustive, but it illustrates the range of organizations required to comply. Setting up HIPAA-compliant email is a key step in safeguarding patient data and fulfilling your legal and ethical responsibilities.